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Minnesota Association of Financial Aid Administrators 

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Current Job Opportunities

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  • 12 Feb 2024 4:03 PM | Holly Weberg

    Assistant Director of Financial Aid

    Location: Minneapolis/Hybrid (1-2 days remote)

    The Assistant Director of Financial Aid provides financial aid services to the undergraduate and graduate students at Saint Mary’s University. The position reviews financial aid applications to determine financial aid award packages using federal methodology. This position also counsels and advises students regarding financing a Saint Mary’s education, including eligibility requirements, application procedures, available programs, and student loan debt management. Please see job description for full details. 

    Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. 

    Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans. Hybrid work environment with the Minneapolis campus the primary office.

    For more details and to apply online go to https://www.smumn.edu/about/offices-services/human-resources/employment-opportunities/ 

    Applications accepted until position is filled.

  • 6 Feb 2024 7:19 AM | Karla Glasser

    Assistant Director of Financial Aid

    St. Catherine University

    St. Catherine University and the Financial Aid Office invites applications for the Assistant Director of Financial Aid.

    Based in the Twin Cities of St. Paul and Minneapolis, Minnesota, St. Kate’s is home to a diverse group of students in a wide array of disciplines and degree levels. St. Catherine University is committed to helping students find ways to make the investment in their future affordable. The Financial Aid Office administers in excess of $100 million in student financial aid annually from federal, state, institutional, and private sources. Our team collaborates with students to ensure they understand their options, choices and commitments. The Assistant Director serves as the expert for student and parent loans and manages the administration of the federal, state and alternative loan programs, ensuring timely delivery of student aid and program compliance.

    For more information and details about this position, please visit: https://stcatherine.peopleadmin.com/postings/8679. Closing date for applications is February 16, 2024.

    Please feel free to contact me directly with any questions.

    Karla Glasser, Director


  • 31 Jan 2024 10:01 AM | Kelly Running

    Position: Financial Aid Administrator
    Location: Minneapolis Hybrid (2 days a week in office)

    Description: The Financial Aid Administrator will execute transactional and complex financial aid-related activities for new and returning learners. Responsibilities include information gathering, data entry into financial aid systems, and other compliance related functions. The ability to work accurately in a fast-paced, highly regulated environment is critical for success in this role. This is primarily an internal role with little learner/customer interaction, though some phone interaction with lenders and internal partners will be necessary at times.

    Apply Here!

  • 31 Jan 2024 9:51 AM | Kelly Running

    Position: R2T4 Specialist
    Location: Minneapolis hybrid (2 days/week)

    Description: This role is responsible for ensuring that all R2T4 calculations and activities are completed accurately and in a timely manner per federal regulations. The R2T4 Specialist is expected to be knowledgeable regarding regulations pertaining to eligibility for all Title IV programs, especially regulations relating to the R2T4 process.

    Apply Here!

  • 31 Jan 2024 9:40 AM | Kelly Running

    Looking to move into a more technical role and have financial aid experience? This role is for you! 

    You will be responsible for testing and troubleshooting system processes relating to the administration of Title IV aid within the Financial Aid Services team. This will act as the Quality Assurance Analyst for the Financial Aid Management System (FAM) and use their analytical skills to ensure the accurate processing of financial aid.

    Apply Here!

    Competitive wages and hybrid work life balance. 

    Contact Austin Czichotzki for additional information, austin.czichotzki@capella.edu

  • 31 Jan 2024 8:12 AM | Cheryl Dooley

    Hello Everyone-

    The Hamline University Financial Aid Team is currently accepting applications for a Financial Aid Counselor (hybrid eligible) position.   For more information and details about the position, visit us at:



    Cheryl Dooley, Associate Director Financial Aid

    Applications accepted until new team member is hired.

  • 17 Jan 2024 9:34 AM | Alyssa Gillette

    Financial Aid Counselor

    Full-time, On-Campus, Immediate Start

    The Financial Aid Counselor counsels and advises students and families regarding financing a Crown education including eligibility requirements, application procedures, available programs, budgeting and student loan debt management. This position reports to the Director of Financial Aid.



    • Maintains strong level of customer service by counseling students and parents, in person, by telephone and email;
    • Process and electronically link communications and documents to student records
    • Assist, review and complete verification for applicants selected according to the federal verification rules;
    • Process, review, and assist with the administration of the federal, state, and institutional financial aid programs;
    • Manage, review and process Minnesota Office Of Higher Education reports and programs;
    • Assist in the management of “missing information and tracking” communications;
    • Manage, review and assist with Federal and State Work Study program, eligibility and Community Service partners
    • Assist in the preparation of financial aid records for the annual or semi-annual audit of the office accounts; and
    • Attend training and conferences as necessary to gain knowledge required to perform assigned duties;
    • Assist in the development and presentation of Financial Aid events for Crown College students.



    • Strong computer, analytical, speaking and writing skills;
    • Strong interpersonal, leadership, strategic planning, organizational, managerial and communication skills;
    • Be in agreement with the Crown College Statement of Faith and Community Covenant.



    • A Bachelor’s degree:


    • Minimum of 1 year increased responsibility and success in a Financial Aid Office
    • Higher Education experience


    TO APPLY:      

    Email cover letter and resume to staffjobs@crown.edu

  • 4 Jan 2024 2:23 PM | Karen Samstad

    Director of Financial Aid (Hybrid)

    Position Information: NWHSU is seeking a dynamic and collaborative individual to join our team as a Director of Financial Aid. Your expertise will play a crucial role in leading the financial aid department, providing strategic financial support to our students, administering financial aid programs, and contributing to the overall success of our institution. The Director of Financial Aid will manage a team of 2 staff and report directly to the Chief Financial Officer. This position provides the opportunity to ensure that students have the financial resources they need to pursue their academic goals.

    Work Location: Bloomington, MN with flexibility to work 1-2 days per week remotely; must live local and be able to come to campus as needed.

    What you need to have?

    • Bachelors degree, required
    • Minimum 7 year's experience in financial aid administration.
    • 5+ years of management experience.
    • Thorough knowledge of state and federal financial aid rules and regulations.
    • Familiar with financial aid management systems and technology.

    Our Benefits:

    NWHSU is proud to offer a comprehensive benefits package to meet your current needs and anticipate your future needs. Our generous time away helps you enjoy a healthy work life rhythm.

    • Paid Time Off (earn 22 days per year)
    • Holiday (17 days)
    • 403(b) Plan
    • Medical, dental, vision
    • Discounted and free on-site clinic services for you and your family
    • Flexible Spending Accounts
    • Short-term and long-term disability
    • Life insurance
    • EAP and other wellness benefits
    • Tuition Reimbursement for external programs
    • Tuition Reduction for internal programs (includes family members)
    • Employee discount at our campus store
    • On-site fitness center

    NWHSU is a nonprofit organization and full-time employees may be eligible for Public Service Loan Forgiveness (PSLF) through the U.S. Department of Education. For further information please click on this link.

    NWHSU Overview:

    Founded in 1941, NWHSU is a progressive institution educating the next generation of health care professionals. While the institution's history is rooted in the chiropractic profession, NWHSU now focuses more broadly on integrative care, health, and wellness. In addition to our Doctor of Chiropractic, we offer a Doctor of Acupuncture with a specialization in Chinese Herbal Medicine, Masters' offerings in Acupuncture, Chinese Medicine, Functional and Integrative Nutrition, and Integrative Care, and undergraduate offerings in massage therapy, health sciences, and allied health professions - medical assisting, medical laboratory science, medical laboratory technology, radiation therapy, and radiologic technology. We are a mission- and vision-driven university and intend to be a leader in creating integrative care solutions.

    How to Apply:

    Director of Financial Aid (Hybrid) - Bloomington, MN - Northwestern Health Sciences University Jobs (applicantpro.com)

    Equal Opportunity Employer:

    Northwestern Health Sciences University is an Equal Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate.

  • 30 Nov 2023 10:17 AM | Stephanie Bard


    OPENING DATE:                            November 27, 2023

    CLOSING DATE:                            January 3, 2024 at 11:59 p.m. or until filled

    POSITION LOCATION:                 Financial Aid - Bemidji State University

    JOB TYPE / SCHEDULE:              Full-time / Probationary

    PAY / SALARY RANGE:               Depends on Qualifications; Range C ($45,352 - $91,288)

    Bemidji State University (BSU) and NORTHWEST TECHNICAL COLLEGE (NTC) invite applicants to join our team as the Assistant Director of Financial Aid. BSU and NTC are members of the Minnesota State system of colleges and universities and employ more than 600 faculty and staff.

    BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. Centered between the three largest Tribal nations in Minnesota – Leech Lake, Red Lake and White Earth – BSU also prioritizes increasing engagement with American Indian communities to become a destination university.  BSU enrolls around 4,000 students and offers more than 70 undergraduate majors and nine graduate degrees encompassing arts, sciences and select professional programs. BSU’s Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.

    NTC has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college’s accessible, affordable, hands-on programs also help the region’s employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both.

    The Assistant Director of Financial Aid assists the Director and Associate Director to plan, administer, manage, and coordinate the student financial aid programs at BSU and NTC. This position administers a number of Minnesota Office of Higher Education Programs, including but not limited to MN Postsecondary Child Care Grant,  MN Indian Scholarship Program, and MN Teacher Training Preparation Grant, along with the Niganawenimaanaanig Nursing Grant, Tribal Grants and MN GI Bill Program. This individual counsels’ students and parents, as well as verifies awards and revises financial aid awards. 

    Responsibilities of the Assistant Director of Financial Aid include:

     Administration of State Aid Programs. (25%)

    • o   Administering several MN Office of Higher Education programs including the Postsecondary Childcare Grant Program, Fostering Independence Grant, DREAM Act, MN Teacher Candidate Grant Programs, etc.  This includes requesting allocations/payments, calculating awards, provider verification for childcare grant, notification of award, award adjustments/overpayments and completing the year-end reports. 
     Financial Aid Counseling. (20%)
    • o   Meeting with current and prospective students and parents to discuss issues related to applying for and receiving financial aid at BSU, including financial aid eligibility, application procedures, governing regulations and debt management.
     Financial Aid Processing. (20%)
    • Identifying and resolving conflicting financial and personal information using the MinnState ISRS financial aid system edits and verification processes.  Reviewing eligibility for previous degree students and acting as liaison to Graduate Office for processing Graduate financial aid applications. Calculating student eligibility and awarding appropriate financial aid funds.   Initiating and reviewing Special Situation and Special Circumstance inquiries.  Providing backup assistance for NTC processes when necessary; this includes but is not limited to packaging, tracking edits and loan certification. 
    American Indian Programs. (15%)
    • o   Administering the Office of Higher Education MN Indian Scholarship Program, the MN Teacher Training Preparation Grant, and the American Indian Scholars Program, along with the Niganawenimaanaanig Nursing Grant at BSU.  This includes completing budgets for each student, entering initial awards, award adjustments, and updating budgets periodically throughout the semester.  Also working closely with the Scholarship Coordinator position on Tribal Grants. 
      MN GI Bill Program & Third Party. (10%)
    • o   Administering the MN GI Bill program for BSU and NTC which includes completing budgets, award adjustments/overpayments and completing the year-end report.  Processing third party paperwork and other unique payments for students for BSU, including AmeriCorps fundiing.  
      Outreach. (5%)
    • o   Participating in BSU Academic Advising and Registration programs, BSU FYE classes, and financial aid nights at area high schools.
    Other Duties. (5%)
    • o   Assisting students participating in international travel academic programs. Aiding with the development of financial aid policies, procedures, computer software and systems at BSU and NTC and other duties as assigned.  

    Minimum qualifications for this position include:

          Bachelor’s Degree.

    • Two (2) years of financial aid or related experience.
    • Computer software and technology skills.

    • Demonstrate excellent oral and written communication skills

    • Ability to receive and maintain access to federal student aid databases.

    Preferred qualifications include:

    •    Master’s Degree.
    •   Three (3) years of financial aid or related higher education experience.
    •   Ability to participate as a team member .
    •    A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

    To facilitate the review, assessment, and evaluation process, please ensure that your application and/or resume clearly demonstrate fulfillment of these required and preferred qualifications.

    Working Conditions:

            Some evening and weekend work is required.
            Occasional overnight travel is required to attend conferences, training and               planning sessions.

    Physical Effort:

            Individual must be able to function effectively in a stressful and emotionally           charged environment.
            Some lifting and carrying of materials.

    Other considerations:

    • ·       All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
    • ·       Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) – see agreement.
    • ·       In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check.

    Apply online:    https://bemidjistate.peopleadmin.com/

    A complete application will include the following attachments:

    • ·       Cover letter, which addresses the required qualifications and your specific interest in working at BSU.

    ·       Resume / Curriculum Vitae.

    Inquiries about the position:

    Stephanie Bard, Director of Financial Aid

    Phone: (218) 755-2263

    Email: stephanie.bard@bemidjistate.edu

    If you have general questions about this posting or submitting an application, contact Mary Miller at mary.miller@bemidjistate.edu

  • 16 Nov 2023 3:18 PM | Elizabeth Brooks
    Classification Title MSUAASF Range B
    Working Title Financial Aid Coordinator
    Hire Type Staff
    Division Strategic Enrollment Management
    Department Financial Aid

    Job Description

    Supervise Student Employees

    • Provide training, guidance, and instruction that student employees need to be successful. Supervisors are responsible for anticipating the department’s needs related to student employment.
    • Develop a strategy for finding and hiring the right student employees.
    • Gathers, defines, and assigns student employees jobs that are necessary to the department’s operation.
    • Proper orientation to the job is essential and should be conducted for all new student employees.
    • Develop a well-planned training program to ensure that student employees have the information and skills to do their jobs.
    • Establish internal policies and clearly communicate expectations to ensure that each student employee understands the rules.
    • Perform annual job performance evaluations. Talk with each student in person to explain any performance issues and discuss ways the student can improve. This requires participation in the development and evaluation of office policies and procedures. It also requires continuous attention to changes in federal, state and system regulations to ensure institutional compliance.

    Financial Aid Counseling

    • Provide information, advice and counsel to prospective and continuing students, parents, high school counselors, and other clientele regarding financial aid programs, procedures, eligibility, costs, regulations, and debt management.
    • Knowledge of policies and procedures for related areas such as Admissions, Records & Registration, Student Accounts, and Academic Advising must be integrated into this work. This responsibility includes making presentations to groups both on and off campus.

    Program Processing and Regulations

    • Administer and oversee the Return of Title IV Funds Process.
    • Determine the earned and unearned portions of Title IV aid and state aid as of the date the student ceased attendance based on the amount of time the student spent in attendance. Complete the R2T4 process on a weekly basis when a student has completely ceased attendance with the institution. Process R2T4s through the State established website and send communications to students of results of R2T4.
    • Return unearned funds to the State and Department of Education.
    • Process end of term R2T4s and coordinate with Records and Registration for recording of all final grades.
    • Monitor policy updates from the Department of Education. Work with the Director of Financial Aid when R2T4 policy updates are required.
    • Administer and oversee Consortium Agreements and Bessie Short Term Loans. Determine if the student is eligible for additional financial aid based on credits being taken at a different institution.
    • Working in conjunction with Academic Advisors or the Advising Center to determine course eligibility toward a student’s program of study.
    • Processing a student’s financial aid award file in a timely manner to update awards as appropriate. Ensure that students are informed of the availability of these funding sources, applications are reviewed and processed in a timely manner, and the programs operate within the appropriate rules and regulations. This requires participation in the development and evaluation of office policies and procedures. It also requires continuous attention to changes in federal, state and system regulations to ensure institutional compliance.

    Other Duties as Assigned

    • Lead or assist with other duties as assigned in order to ensure students receive outstanding service and financial aid programs are administered according to all federal, state, system, and institutional regulations.

    Required Qualifications
    • Master’s degree in any field; or Bachelor’s degree in any field plus one year of professional experience in student aid administration, admissions, counseling, advising, or relevant administrative work; or Associate’s degree plus two years of professional experience in student aid administration, admissions, counseling, advising, or relevant administrative work; or an equivalent combination of post-secondary training, education and/or professional experience.
    • Experience with providing work direction.
    • Computer software and web technology skills sufficient to administer financial aid programs
    • Ability to deliver high quality customer service while integrating knowledge and information from multiple interrelated sources
    • Ability to receive and maintain access to federal student aid databases
    • Evidence of demonstrated ability to work with persons from culturally diverse backgrounds.
    Preferred Qualifications
    • Direct Financial Aid experience
    • Student employment supervisory experience
    • Return of Title IV Funds experience
    • ISRS experience

    Apply at https://stcloudstate.peopleadmin.com/postings/3751

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